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Changes for 2020 Cohort
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The use of video conference videoconferencing is a major component of both training and ongoing network relations for the University Innovation Fellows. Many of you have likely used Skype or Google Hangout with one or two people, but participating in a session with many people dialing in from all over the country can be challenging if we're not intentional. Thanks, in advance, for reviewing these guidelines and doing your part to ensure productive, efficient and fun online sessions. Please note that all trainings and presentations are recorded to share with Candidates and Fellows who are unable to attend.<br><br>
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'''Computing Power (Bandwidth & Battery):''' We once interviewed a Fellow whose connection dropped three times as he wandered the halls of his institution looking for a decent signal. Don't let that be you. Here are a few other tips:
:* Video-conferencing requires a strong and reliable high-speed, Internet broadband connection. You may use a laptop, desktop or smartphone with our videoconferencing software, BlueJeansZoom.:* Make sure your laptop or tablet is fully charged. Also make sure you have your charger handy and are near an outlet just in case. Blue jeans Zoom uses a lot of battery power to run both audio and video signals.
:* Candidates are sometimes asked to present materials and share their computer desktop screens. In that instance, be mindful not to have 30 windows open which make it difficult to find and share your materials.<br><br>
'''Audio Echos, Background Noise and Feedback:''' Good audio is perhaps the second most important aspect of a successful videoconference. Here are a few other tips:
:* Find a quiet room, where you can speak out loud and without interruption.
:* Wear headphones! The audio in your room can create an echo, so it's best if you use a pair of headphones that have an audio input close to your mouth. Using ipod earbuds, for example, that do not have an audio input will default to using your computer's audio input… which can cause reverb in your room. If you are wearing earbuds, but still hear an echo… ask the people you are talking with to wear a headset with similar audio input.
:* Mute: Most meetings will have as default setting to mute your audio upon arrival. This way, there is minimal disruption as new participants join. When on mute, you can hold down the spacebar to speak, much like a walkie-talkie. Please be aware that there is a small delay, so try counting to two before you begin speaking. Those who are not talking should be on mute, especially if multiple people are dialing from the same room. Please note that there are two different mute settings: computer mute versus BlueJeans Zoom mute: If you put your computer's sound on mute, you won't be able to hear the videoconference. What we're referring to is the mute setting within the BlueJeans Zoom window.:* Dial in by phone. Finally, you can solve echo problems or connect to the call while on the go by using the phone dial-in option. Simply dial the BlueJeans Zoom toll-free number using a cell phone or landline [888-240-2560] +1 833 302 1536 / 877 853 5257 (US, Canada, Caribbean Toll Free) and enter the meeting ID as and the password. The meeting ID are the numbers in your bluejeans Zoom link / URL. Moderators can ask participants who have a problematic connections connection to keep their video on and dial in by phone.<br><br>'''Video:''' If possible, dial into sessions from a device equipped with a webcam. This virtual face to face environment helps develop interpersonal relationships between participants. <br>{{note2|1=If a participant is calling from a weak internet connection, they should turn off their video in the BlueJeans Zoom window.}}<br><br>
'''Setting and Lighting:''' Locate yourself in a brightly lit space that makes you look your best. Pay attention to your own video feed to see how you're coming across. Does the lighting darken your face? Can users see ceiling tiles because your laptop is facing too far upwards? Try to square a good image of yourself into the camera window.<br><br>
'''Presentations:''' From time to time Candidates and Fellows will be asked to deliver presentations or report on their findings. Please use the following guidelines when it's your turn to share:
