Resource:How to Plan a Large Scale Event
Contents
Introduction
While the task may seem duanting at first, planning a large scale is quite plausible when broken down into its components, analyzed, and executed one step at a time. There are just a few steps and guidelines one should follow to successfully plan an event which are elaborated below.
Making a Task List
Bullet points with different taks
Partnering with Organizations
Talk about beenifts and ways to utilize partnerships
Delegating Jobs
Spreading work so that you do not do it all yourself
Checklist Prior to Event
Final check before event
- Confirm with external stakeholders that they are aware of the event
- Confirm the event venue
- Confirm event setup
- Check electrical
- Confirm AV setup (if applicable)
- Rain date?
- Send reminder to volunteers
- Confirm food
Day of Event
Be calm and make sure to follow your plan, things go wrong but you adapt
Be flexible! Not everything will go as you plan, but the way you handle these changes will either make or break the event. Remember - if anything goes wrong, many people won't know if you play it off like that was the way it was supposed to be! Just make sure you make note to keep it from going wrong next time.
Ask questions! Immediate feedback is generally most telling.
- What do you think of the event?
- What made you come?
- Would you come to a similar event?
- What would you change?
- How did you hear about the event?
- Do you have any advice moving forward?
