Difference between revisions of "Resource:How to Plan a Large Scale Event"
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= Delegating Jobs = | = Delegating Jobs = | ||
| − | + | 1. Survey people's expertise and interest. | |
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| + | This can be done by using google forms, paper surveys and one-on-one conversations. This way, the delegation of job will seem natural and spike interests among people. | ||
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| + | 2. Match people with jobs based on their expertise and interests. | ||
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| + | By connecting people with jobs that are suitable for what they are good at or have expertise in, they may bring their full potential to the event planning. | ||
= Checklist Prior to Event = | = Checklist Prior to Event = | ||
Revision as of 20:49, 19 October 2017
Contents
Introduction
While the task may seem duanting at first, planning a large scale is quite plausible when broken down into its components, analyzed, and executed one step at a time. There are just a few steps and guidelines one should follow to successfully plan an event which are elaborated below.
Making a Task List
Bullet points with different taks
Partnering with Organizations
Talk about beenifts and ways to utilize partnerships
Delegating Jobs
1. Survey people's expertise and interest.
This can be done by using google forms, paper surveys and one-on-one conversations. This way, the delegation of job will seem natural and spike interests among people.
2. Match people with jobs based on their expertise and interests.
By connecting people with jobs that are suitable for what they are good at or have expertise in, they may bring their full potential to the event planning.
Checklist Prior to Event
Final check before event
- Confirm with external stakeholders that they are aware of the event
- Confirm the event venue
- Confirm event setup
- Check electrical
- Confirm AV setup (if applicable)
- Rain date?
- Send reminder to volunteers
- Confirm food
Day of Event
Be calm and make sure to follow your plan, things go wrong but you adapt
Be flexible! Not everything will go as you plan, but the way you handle these changes will either make or break the event. Remember - if anything goes wrong, many people won't know if you play it off like that was the way it was supposed to be! Just make sure you make note to keep it from going wrong next time.
Ask questions! Immediate feedback is generally most telling.
- What do you think of the event?
- What made you come?
- Would you come to a similar event?
- What would you change?
- How did you hear about the event?
- Do you have any advice moving forward?
