Resource:How to inspire social entrepreneurship through a movie and discussion group
Hosting an experiential event
CONCEPTUAL PLANNING
Introduction should consist of a small paragraph containing:
- Event: what do you want to do
- Host: who will be coordinating the event
- Topic: what do you want your focus to be
- Numbers: target audience & quantity
Need and goal should be clearly established for yourself and others helping with the event.
- Assess the need: develop a plan to delve into the intricacies of the desired goal
- Filling that need: does the movie and discussion group satisfy the goal
Audience
- Primary audience - idetify, find, and attract this audience to spread vison on social entrepreneurship.
Facilitator
- Roles for planning, executing, and assesing the event. A person can perform muliple jobs. A group of dedicated individuals is recommended for holding a successful event.
- An appentice should also be assigned
- Resource Explorer - looks for opportunities
- Team Worker-cooperative
- Coordinator - organizes goals, delegates, and advocates decision-making
- Implementer - turns ideas in actions
- Shaper - dynamic and able to overcome obstacles easily
- Finisher - time and detail oriented
- Solver - able to solve complex scenarios
- Maven - specific skills in area of interest
- Evaluator - judges, sees and discerns event
DESIGNING
Activity and Content
- Activity to Engage Community
- Pre-event meetings
- Media sent and community well informed
- Prediscussion - speakers or poster sessions are possible
- Movie Showing
- Postdiscussion - informal setting, formal setting, speaker, poster session possible
- Invite to platform for more ideas like a online group
- Materials to convey social entrepreneurship
- Movie
- Projector and electrical source
- Seating
- Catering
- Prediscussion room
- Post discussion
- Online group
- Platforms for future action
- Teaching the Idea
Format
- Structure of Event
- Pre-Showing Chatting and Catering
- Introduction to Movie
- Showing of Movie (Intermission Possible)
- Post Movie Discussion and Networking
- Platform for continuing discussion and networking (website)
- Length of the Event
Space
- Desirable Elements - lighting, outside, inside, seating style, catering
- Location - open space, closed room, near heavy traffic area, remote
- Find the right space - number of people, logistics of showing, catering, ect.
- PLAN FOR UNEXPECTED EVENTS - rain, overfill of people, ect.
DETAILS
Dates
- Select the date
- After School and/or Work
- During a post-test or non-test week
- Complies with format and space chosen
- PLENTY OF ADVANCE NOTICE! (MORE THAN 3 MONTHS)
Cost
- Fundraising - asking departments and various sectors of campus community
- Sponsorships - network with local companies, large corporations, and other venues.
Finding the funds:
- Ask around campus, specifically groups who show special interest in social entrepreneurship
- Network through UI Fellows
- Ask for references to those who cannot give you funds
- Use NCIIA as a resource
Branding
- Brainstorm the message you want to convey: social entrepreneurship
- A logo
- Youtube videos for more information
- Website available
Promotion
- Inviting participants:
- Various Department
- Flyers and Internet groups, links and websites
- Limited or Unlimited Seating
- Personal to each person
- On or off campus participants
- Sharing details:
- Online website
- Other campus events
- Flyers
- Text messages, twitter, vine, ect.
- Pre-events
Support
You will need a reliable group of students, faculty, and staff needed to facilitate prior to and during the event
- Use the 'Faciliator' Section above for kinds of roles needed
- Recruite an array of volunteers from backgrounds, ages, and experience
- Create groups that manage meaningful duties
Event logistics
Prior Event:
- Information sent to participants
- Volunteers know positions explicity and are organized
- Catering, Movie liscense, space, and other detail-oriented aspects are attended to
- Movie, sound, recording equipment
- Space specifications and catering is set
- "BACK UP" preparations are ready
During Event:
- The audience is relatively quiet
- The event is being recorded for speakers, posters, ect.
- Sound and Visuals are working well
- Audience is comfortable
- 'Shaper' volunteers are ready if needed
- Space for postdiscussion is ready
After Event:
- Clean- Up crews
- Evaluation of event scheduled for main volunteers
Media capture
- Photos or videos recorded on website, twitter, ect.
- Live recording
POST EVENT MAINTENANCE
Evaluation
- Conduct a survey over the material
- Ask participant if the movie changed behavior and how
- Record any new social entrepreneurship ventures starting on campus
- Observe new growth in social entrepreneurship in various disciplines
Future events
- Ensure the event occurs again
Future leadership- before event occurs have an apprentice following foot steps
-give apprentice all notes from experience
Tips
- catering and prizes attract audiences and should be well planned
- reaching out to companies and departments works well
- having a smaller event during the day of the main event aids in publicizing the movie