33
edits
Changes
no edit summary
'''Purpose:''' Primary purpose of Unconferencing is to discuss topics of common interests and mix people have healthy discussions. Unconferences typically feature open discussions rather than having a single speaker at the front of the room giving a talk, although any format is permitted. This form of conference is particularly useful when the attendees generally have a high level of expertise or knowledge in the field the conference convenes to discuss.
'''Topics:''' While deciding on the topic of Unconferencing, it must be decided that the topic shall be more broad or specific? Depending on the topic, which organizations, groups and you want to partner with? If there are, start talking to them to see if they would be interested and try to get sponsorships from them. Collaborating with other interest groups helps a lot. Try to keep Topics topics such that people attending can actively partcipate participate and incolve be involved in conversations with other attendees.
== <u>Pre-Event Tasks:</u> ==
Following are the activities recommended to be accomplished before the Unconference:
#<u>'''Form a committee:'''</u> Delegate positions and define responsibilities of committee members, it is advised to have atleast at least the following sub-committees and the tasks to be accomplished by them before the event:
*'''Marketing Team''': To advertise and publicise publicize your unconference, Also, this team must make sure people understand the meaning of Unconference. The marketing team under the core committee must focus on following wasy ways of publicing publicizing the event :**School newspaper (online or in print)- Event Lisitng Listing in Newspaper
**Word of mouth- Network with friends and encourage them to bring people (their friends).
**Talk to professors from multiple disciplines and check if they are willing to endorse you as well as sponsor the event
*'''Logistics Team:''' This team needs to find and book a venue immediately.
**Venue: While choosing the venue consider that it has wide open space, avoid doorways wherein people have to walk through several gates, Ensure there are a few chairs and tables, but you want to encourage people to be standing and walking around.
**Time: Avoid times too late at night- commuter schools will have less of a turn out. To ensure that most convinient convenient time is selected, put out feelers to students and professors to see what times work well- but remember you won’t be able to please everyone. Schedule your event ensuring no other important meetings/ gatherings are happening at the same day and time.
**Catering : Catering is an important element for your unconference, since for college students Food (especially Pizza) is something which everyone would like to come for to your event. Look for restaurants to sponsor you, pizza is always a hit. Ensure to mention the same on the flyers and media that is sent.
**Insurance: If the scale of the Unconference is big and if event is happening outside campus, it is advised to take insurance for your event.
*'''Communications Team''': For an Unconference communication is important for the organisers organizers as well as the attendees.**OrganisersOrganizers' Internal CommuniactionCommunication: It’s important for everyone to stay updated about the ongoing progress and the upcoming event agendas. For the same, try using messaging platforms such a "Slack" or "Facebook Messaging" (Slack is great because you can divide people up into groups such as the people who are working on marketing can all be in a group together, but everyone is still in a big group together). Email is also a tried and true method of communication Google drive is a great way to share documents**Attendees: The communication team must collaborate with the marketing team and work together to shoot out messages on social media and other media platforms. The event must be well communicated in-order to explan explain them about the event as well as keep them excited to show up for it.*'''Finance Team''': The finance team must be responsible for raising funds and paying expenses for the confereneconference. Someone responsible must be appointed as the “Treasurer”- To keep track of money spent and money donated/earned. Finance tema team shall also be responsible to prepare budgets for sponsorships and donations.
2. '''Gather Resources Needed:''' Considering the type of Unconference and event, ensure to buy in advance the needed resources.
== <u>'''Post - Event Tasks:''' </u> ==
After the end of the Unconference, follwoing following are the tasks to be undertaken:
*Follow-Up Mail: Send out an e-mail to all the attendees mentioning about the details(minutes) of the unconference and the discussions that took place at the event. In this mail also mention the conclusions (if any) which were reached at.
**Number of attendees
**Future Events
*Contacting Stakeholders: It is very important to send out a 'Thank You' mail and get in touch with all the stakeholders - Partner organisationsorganizations, Sponsors, Professors who endorsed your event and the local media newspapers who covered the event.