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Resource:How to organize a TEDx event on your campus

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A TEDx Talk is a showcase for speakers to present great, well-formed ideas in a short time. One reason the short talk model works is that it only demands the audience's’ attention for a short period of time. Thus, decreasing the chances of minds wandering or daydreaming. In fact, some of the greatest TED Talks were as short as 5 minutes. [http://ted.com/ ted.com]uploads these talks online for users across the world to access them for free.

HOW TO GET STARTED?

According to Hannah, the first and the most important factor for conducting a TEDx event is to have a compelling “what” and a strong “why” that has the potential to influence people.</span~~><br/~~>Her next step was to get a license from [https://www.ted.com/ ted.com]. Hannah did not apply for the license, instead one of her team members applied for it as an individual. Since TED only allows one license holder for each TEDx event, Hannah did not have to get the license. Before issuing the license, people at TED make sure that the person applying is passionate about his or her TEDx event topic. That was one of the reasons why it took Hannah’s friend 5 tries to get the license. But eventually, he got it and became part of the TED community. One piece of advice that Hannah had was to not get discouraged by being rejected and to keep pursuing the license. The license can be used for no more than a 150 person event. Hannah found that a great way to get around this was to cycle people in the audience in between speakers, effectively allowing her event to have 300 people.After getting the license, Hannah identified people on her campus who were interested in working with her. Once she had her team selected, Hannah started to build good relationships with them because: 1) She would be working with them for the next several months. 2) They were part of her team now and if she don’t know who she was working with, was creating a team even worth it?</span~~><br/~~>Hannah’s next step in organizing a TEDx event was to pick a date for the event and build a timeline. When picking a date, she made sure to avoid major holidays or events.</span~~><br/~~>Next, Hannah, along with her team, used TEDx guide, available at [http://www.ted.com/participate/organize-a-local-tedx-event ted.com], as a resource to identify key resources needed for the event.

KEY RESOURCEs

Hannah and her team identified the following as the key resources for organizing a TEDx event.<ul style="margin-top:0pt;margin-bottom:0pt;">

SPEAKER COACHES

Commonly overlooked, speaker coaches are vital to producing a quality TEDx talk. Many speakers have great idea, but lack in public speaking skills. If the ideas are not well articulated, they may not reach the audience with the intended effect. This is why speaker coaches are an essential component for TEDx events.</span~~><br/~~>Speaker coaches can help speakers refine their presentations through collaboration, practice, and constructive feedback. To build a team of speaker coaches, Hannah looked at her campus for people with a focus in communication. If you are unable to find good candidates for speaker coaches on your campus, you may have to hire some professionals. This, also, is a great time to find sponsors who would be willing to pay for speaker coaches or other costs associated with the event. STAGE AND VIDEO PRODUCTION When hosting a TEDx event, you and your team will be required to manage the stage and video production. Although there isn’t a specific stage design required for TEDx events, it is recommended to have a large, red TEDx logo present on one side of the stage. While planning your stage design it is good to reach out to your school’s theater department, if there is one, and get them involved in the team.</span~~><br/~~>When it comes to video production, hiring a professional team to produce and edit the videos can be quite expensive. So, it’s best to find people on your campus (i.e. in film and media clubs) that have photography/filming skills.

SPONSORS

Check the [https://www.ted.com/ TEDx website]in advance about information on who can and who cannot sponsor. Hannah and her team got some businesses to sponsor their event. So, they inserted a slide at the beginning and end of each speaker’s presentation to advertise their sponsors.Hannah had many sponsors telling her that they will only sponsor if Hannah let one of their speakers speak during the event. Hannah and her team refused the offers because they knew that those speakers would not be spreading ideas related to the event topic, instead they would be using the event as a marketing opportunity for their businesses.

If Hannah held the event again, would she pick a different team?

Maybe, it’s just a matter of who is available. It’s good to include people on the team that are enthusiastic and have complementary skills to you and have the motivation to work.~~Related Links:~~Related Links:[[~~Farheen_Fatima~~Farheen Fatima|Farheen Fatima]][[~~Ramya_sripada~~Ramya sripada|Ramya Sripada]][[Phani01|Phanikumar Sala]]

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